Employee Written Warning Template for Sexual Harassment with Samples
Sexual harassment is a serious issue that can create a hostile work environment and negatively impact the productivity and well-being of employees. It is essential that employers have a clear policy in place for addressing sexual harassment, and that they take swift and appropriate action when incidents of harassment occur. One important tool that employers can use in addressing sexual harassment is the employee written warning template.
A written warning is a formal document that outlines specific misconduct and the consequences of that misconduct. It serves as a record of the incident and the employer's response, and it can be used as evidence in future disciplinary proceedings. When it comes to sexual harassment, a written warning can be an effective way to communicate the seriousness of the offense and the employer's expectations for future behavior.
Here is a Sample Employee Written Warning Template for
Sexual Harassment:
[Date]
[Employee Name] [Employee Job Title] [Employee Department]
RE: Written Warning for Sexual Harassment
Dear [Employee Name],
This is to serve as a written warning regarding your recent behavior, which has been identified as sexual harassment in violation of [Company Name]'s sexual harassment policy.
On [Date], you [describe the specific incident of sexual harassment, including the actions taken and any witnesses present]. This behavior is unacceptable and in violation of [Company Name]'s policy prohibiting sexual harassment.
As a result of this incident, you are hereby receiving a written warning. This warning will be placed in your personnel file and will be considered in any future disciplinary proceedings.
In addition to this written warning, you are required to complete [Company Name]'s sexual harassment training program within the next [time frame]. Failure to complete this training will result in further disciplinary action, up to and including termination.
Moving forward, it is essential that you understand the seriousness of sexual harassment and take steps to ensure that you do not engage in any behavior that could be perceived as harassment. This includes avoiding any comments, jokes, or gestures that are sexual in nature, as well as respecting the personal boundaries of your colleagues.
If you have any questions about this written warning or about [Company Name]'s sexual harassment policy, please do not hesitate to contact [Human Resources Contact] in the Human Resources department.
Sincerely,
[Your Name] [Your Job Title]
I have been provided a copy of this letter.
[Employee Signature]
It’s Important to Consult with Legal Counsel
It is important to note that this is just a sample template and should be tailored to fit the specific needs and policies of your organization. It is also important to consult with legal counsel to ensure that your written warnings and other disciplinary actions are in compliance with all relevant laws and regulations.
Sample Employee Written Warning Template for Sexual
Harassment
Dear [Employee Name],
We are writing to inform you that you have been found in violation of our company's sexual harassment policy. This policy prohibits any unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature.
On [Date], it was reported that you [describe the incident in detail, including the behavior, the person who reported it, and any witnesses]. This behavior is unacceptable and in direct violation of our company's sexual harassment policy.
This is your first written warning for sexual harassment. If a similar incident occurs in the future, further disciplinary action will be taken, up to and including termination of employment.
We take sexual harassment very seriously and are committed to providing a safe and respectful work environment for all employees. We encourage you to review our sexual harassment policy and to seek guidance from your supervisor or Human Resources if you have any questions or concerns.
Sincerely,
[Your Name] [Your Position]
I have been provided a copy of this letter.
[Employee Signature]
In addition to using written warnings as a tool for addressing sexual harassment, employers should also take proactive steps to prevent incidents of harassment from occurring in the first place. This includes providing regular training on sexual harassment and implementing clear policies and procedures for reporting and addressing harassment. By taking these steps, employers can create a safe and respectful work environment for all employees.
Tips for Using the Sample Employee Written Warning
Template for Sexual Harassment
Be specific: Clearly describe the incident, including the behavior, the person who reported it, and any witnesses. This will help the employee understand the exact nature of the violation and the consequences of their actions.
Use professional language: The tone of the warning should be professional and objective. Avoid using emotional or accusatory language, as it may only escalate the situation.
Provide resources: Encourage the employee to review the company's sexual harassment policy and to seek guidance from their supervisor or Human Resources if they have any questions or concerns.
Follow up: If a similar incident occurs in the future, follow through with the disciplinary action outlined in the warning. This will demonstrate the company's commitment to maintaining a safe and respectful work environment.
Keep records: Keep a copy of the written warning in the employee's personnel file. This will serve as a record of the incident and any subsequent disciplinary action.
Conclusion
Sexual harassment is a serious offense that can have far-reaching consequences for both the victim and the offender. Organizations have a responsibility to take swift and appropriate action when an incident occurs, including issuing a written warning to the offending employee. By using a sample employee written warning template for sexual harassment, organizations can ensure that the warning is clear, specific, and professional, and that it serves as a deterrent against future incidents.
It is important to remember that a written warning is just one step in addressing sexual harassment. Organizations should also provide training and resources to prevent sexual harassment and to support victims. By taking a comprehensive approach to addressing sexual harassment, organizations can create a safe and respectful work environment for all employees.